New Hire Documents

New Hires - Faculty and Staff

FormsDescription
HW-4State of Hawaii Employee Withholding Allowance and Status Certificate
W-4U.S. Treasury Employee Withholding Allowance and Status Certificate 
Personnel Record Card
SF-1Request for Position Action
ERS Membership InfoTemplate for Employees' Retirement Service (ERS) Membership Info (if applicable) (except GA)
UH-Form 107Certification of State of Hawai'i ERS Membership (if previously worked in an ERS eligible position)(except GA)
Invention Disclosure & Assignment Agreement
UH UsernameEstablish Employee UH Username
Multi-Factor AuthenticationSet up Multi-Factor Authentication (Optional)
Form 17Applicant Data System BOR Recruitment/Selection
TB ClearanceValid Tuberculosis Clearance Certification for Employment (except GA)
I-9Employee Eligibility Verification - This form requires Adobe Acrobat Reader DC for Mac or Windows
Faculty/Staff ID CardApplication for Faculty/Staff ID Card (except GA)
Conflicts of Interest Disclosure Form
Direct DepositHawai'i Information Portal (HIP) Direct Deposit Instructions (Optional)
D-90Employee Designation of Beneficiary (print on YELLOW paper)
UH Form 88Disclosure of the Employment of Relatives (if applicable)
UH Form 12Employee’s Claim for Prior Creditable Service (if applicable)
ERS-1Employee Retirement System membership enrollment form. (except GA and Lecturer less than 7 credit hours)
Form 1-AEmployee Retirement System Designation of Beneficiary (print on YELLOW paper) (except GA and Lecturer less than 7 credit hours)
UH Form 109Act 179 Acknowledgement Form and ERS Act 179 Flyer (required for retirees returning to work) (except GA)
ERS-209Certification of Compliance with Requirements for Employment of a Retirant (required for retirees returning to work) (except GA)
ERS 243ERS Member Information Form (Corrections and/or Claim for service) (if applicable) (except GA)
UH Form 27University of Hawaii Employee Self Identification Form
Disability or Veteran Self IdentificationEqual Employment Opportunity/Affirmative Action Invitation to Identify Disability or Veteran Status (except GA) (Optional)
EC-1EUTF Enrollment form and Instructions (Health Benefits) (Lecturer 7 or more credit hours)
UH Form 92General Confidentiality Notice
Information Security Awareness Training
Securian LifeSecurian Life Insurance Beneficiary Designation Form (Lecturer 7 or more credit hours)
UH Form 22Work Schedule Disclosure Form (if applicable)
Additional Forms For Faculty
Vacation Election FormVacation/Off Duty Election Form for faculty who are eligible to earn vacation
Additional Forms for APT
Exception to Salary RecommendationApproved Exception to DNHR/IT Salary Recommendation
Additional Forms for GA
SSA 1945Employment Not Covered by Social Security
Additional Forms for Lecturer (Less than 7 credit hours)
Medical/Drug PlanPart-time and Temporary Medical and Prescription Drug Plan
PTS EnrollmentPTS Deferred Compensation Retirement Plan
SSA 1945Employment Not Covered by Social Security

Casual Hires

FormsDescription
HW-4State of Hawaii Employee Withholding Allowance and Status Certificate
W-4U.S. Treasury Employee Withholding Allowance and Status Certificate 
Personnel Record Card
Invention Disclosure & Assignment Agreement
UH UsernameEstablish Employee UH Username
Multi-Factor AuthenticationSet up Multi-Factor Authentication (Optional)
Employment Service Job Order"Hawai'i State Employment Service Job Order
TB ClearanceValid Tuberculosis Clearance Certification for Employment
I-9Employee Eligibility Verification - This form requires Adobe Acrobat Reader DC for Mac or Windows
Faculty/Staff ID CardApplication for Faculty/Staff ID Card
Conflicts of Interest Disclosure Form
Direct DepositHawai'i Information Portal (HIP) Direct Deposit Instructions (optional)
D-90Employee Designation of Beneficiary (print on YELLOW paper)
UH Form 88Disclosure of the Employment of Relatives (if applicable)
UH Form 12Employee’s Claim for Prior Creditable Service (if applicable)
UH Form 27University of Hawaii Employee Self Identification Form
UH Form 92General Confidentiality Notice
Information Security Awareness Training
Medical/Drug PlanPart-time and Temporary Medical and Prescription Drug Plan
PTS EnrollmentPTS Deferred Compensation Retirement Plan
SSA 1945Employment Not Covered by Social Security
UH Form 22Work Schedule Disclosure Form (if applicable)

Re-Hires - MUST fill out these forms again

FormsDescription
HW-4State of Hawaii Employee Withholding Allowance and Status Certificate
W-4U.S. Treasury Employee Withholding Allowance and Status Certificate 
Invention Disclosure & Assignment Agreement
Employment Service Job Order"Hawai'i State Employment Service Job Order
I-9Employee Eligibility Verification - This form requires Adobe Acrobat Reader DC for Mac or Windows
Faculty/Staff ID CardApplication for Faculty/Staff ID Card
UH Form 92General Confidentiality Notice
Medical/Drug PlanPart-time and Temporary Medical and Prescription Drug Plan
PTS EnrollmentPTS Deferred Compensation Retirement Plan
SSA 1945Employment Not Covered by Social Security
New hires, whether a U.S. citizen or noncitizen must provide UNEXPIRED documents for I-9 verification of identity and employment authorization. Please refer to the I-9 instructions, pages 8-11, for a complete listing of acceptable documents.
New hires must have TB Clearance.

Click on above image to see PDF of the Mānoa Human Resources New Hire Orientation presentation.

University of Hawai‘i at Mānoa is an equal opportunity/affirmative action institution.