New Hire Documents

New Hires - Faculty and Staff

FormsDescription
I-9Employee Eligibility Verification - This form requires Adobe Acrobat Reader DC for Mac or Windows
HW-4State of Hawaii Employee Withholding Allowance and Status Certificate
W-4U.S. Treasury Employee Withholding Allowance and Status Certificate
D-60Salary Assignment/Cancellation Form (for direct deposits only) and Instructions. MUST use BLUE INK
D-90Employee Designation of Beneficiary (print on YELLOW paper)
EC-1EUTF Enrollment form and Instructions (Health Benefits)
USAble LifeUSAble Life Insurance Beneficiary Designation Form
UH Form 27 Employee Self IdentificationUniversity of Hawaii Employee Self Identification Form
ERS EnrollmentEmployee Retirement System membership enrollment form.
ERS 1-ARetirement System Contributory/Hybrid Plan Designation of Beneficiary (print on YELLOW paper)
Online Acknowledgements and CertificationsGeneral Confidentiality Notice (ACER)
UH Form 12Employee’s Claim for Prior Creditable Service (if applicable)
UH Form 20Hiring of Relatives (if applicable)
UH Form 88Disclosure of the Employment of Relatives (if applicable)
SSA 1945Employment Not Covered by Social Security
UH ID ApplicationUH Identification Application
Vacation Addendum for Extra-Curricular Fund Appointees (if applicable)
Invitation to Identify Disability or Veterans Status (if applicable)
For FacultyInvention Disclosure & Assignment Agreement
For APTs, GA and Non-CompInvention Disclosure & Assignment Agreement

Casual Hires

FormsDescription
I-9Employee Eligibility Verification - This form requires Adobe Acrobat Reader DC for Mac or Windows
HW-4State of Hawaii Employee Withholding Allowance and Status Certificate
W-4U.S. Treasury Employee Withholding Allowance and Status Certificate
D-60Salary Assignment/Cancellation Form (for direct deposits only) and Instructions.
D-90Employee Designation of Beneficiary
PTS EnrollmentPTS Preferred Compensation Retirement Plan
Work ScheduleWork Schedule Disclosure Form
Employee Self IdentificationUniversity of Hawaii Employee Self Identification Form

Re-Hires - MUST fill out these forms again

FormsDescription
I-9Employee Eligibility Verification - This form requires Adobe Acrobat Reader DC for Mac or Windows
HW-4State of Hawaii Employee Withholding Allowance and Status Certificate
W-4U.S. Treasury Employee Withholding Allowance and Status Certificate
D-60Salary Assignment/Cancellation Form (for direct deposits only) and Instructions.
D-90Employee Designation of Beneficiary
PTS EnrollmentPTS Preferred Compensation Retirement Plan
Work ScheduleWork Schedule Disclosure Form
New hires, whether a U.S. citizen or noncitizen must provide UNEXPIRED documents for I-9 verification of identity and employment authorization. Please refer to the I-9 instructions, pages 8-11, for a complete listing of acceptable documents.
New hires must have TB Clearance.

Click on above image to see PDF of the Mānoa Human Resources New Hire Orientation presentation.

University of Hawai‘i at Mānoa is an equal opportunity/affirmative action institution.